HIM II Clerk

Truckee, 96161 | 04/30/2019 | Ad id: 7-0000412614

HIM II Clerk
Rate of Pay: 
$17.48 / HR + DOE

SUMMARY: Responsible for processing medical records for Tahoe Forest Health System. Performs clerical functions for HIM Department related to record scanning, chart analysis and chart audits. Responsible for processing and monitoring release of health information while ensuring compliance with all federal and state requirements and accreditation recommendations regarding the release of Protected Health Information (PHI).

  • Processes Inpatient; Outpatient, and Ancillary accounts; including Lab; X-ray; all clinics; Therapies; Ambulatory Surgery; and the Emergency Room patient charts.
  • Manages and coordinates a system for medical records transfers and releases compliant with regulatory agencies as well as PHI standards, policies and procedures.
  • Evaluates third party requests for medical records, insuring that requests comply with regulatory requirements as well as internal policy and procedures.
  • Completes third party requests for medical records including documentation of transfer and collection of applicable fees.
  • Reviews and analyzes inpatient, emergency room, ambulatory surgery accounts for completeness.
  • Performs qualitative and quantitative assessments of scanned documentation in the Health Information System (HIS).
  • Provides information and assistance to physicians and staff as it pertains to record completion.
  • Performs weekly mailings of notices to follow-up with practitioners regarding incomplete records.
  • Uses computer to process, store, and retrieve health information in the HIS.
  • Answers telephones and assist callers, or routes call to appropriate person.
  • Retrieves patient medical records using the terminal digit numeric filing system for inpatient, emergency room records, and ambulatory surgery records.
  • Interfiles loose material into the patient record.
  • Retrieves patient information of all admission types per request, utilizing the HIS and filing system.
  • Processes requests for release of information in accordance with HIPAA and Privacy law standards for all clinics and outpatient departments, and billing requests.
  • Uses release of information standards for inpatient and legal requests.
  • Reviews and analyzes potential duplicate medical records, and corrects those valid duplicates.
  • Scans hospital records, patient information, and other hospital documents to support departmental operations.
  • Reviews, prepares, and scans emergency room records retrospectively and concurrently following written procedures.
  • Faxes documents upon request, and as applicable.
  • Assists physicians and other staff members with transcribed reports.
  • Travels to offsite TFHS facilities to process work, when required.
  • Maintains and utilizes a variety of health record indexes.
  • Demonstrates System Values in performance and behavior.
  • Complies with System policies and procedures.
  • Other duties as may be assigned.

EDUCATION AND EXPERIENCE: Required: High school diploma or general education degree (GED); EMR/EHR experience. Preferred: A minimum of two (2) years’ experience in a health information management department (medical records) in a hospital setting. Graduation from an accredited HIM program.

LICENSES, CERTIFICATIONS: Required: Valid Driver’s License in good standing.

Preferred: Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) through American Health Information Management Association (AHIMA).

OTHER EXPERIENCE/QUALIFICATIONS: Knowledge of release of information standards for inpatient and legal requests.

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About Tahoe Forest Health System
Joseph family created a legacy that would benefit our community for generations to follow. The community quickly rallied around the Joseph’s donation of land for a new hospital. Sixty-six years later, Tahoe Forest Health System continues to thrive under this heritage of philanthropy.
Through continued generous community support, Tahoe Forest Health System is able to offer a wide variety of high-quality programs and services.
Tahoe Forest Hospital offers 24-hour emergency care, an ambulatory surgery center, intensive care, orthopedics and sports medicine, a medical/surgical unit, women and family center, home health and hospice programs, a health clinic, cancer center, long term care center, children’s center, a health and sports performance center, as well as a variety of community health outreach programs.
Tahoe Forest Hospital is a not-for-profit rural health care facility and designated critical access hospital. It is fully accredited by the Healthcare Accreditation Facilities Program and licensed by the State of California Department of Health Services.
Tahoe Forest Hospital has 25 acute care beds and 36 long-term care beds. Our service area covers six rural counties, two states and approximately 3,500 square miles, reaching the communities of Truckee, North Lake Tahoe, Donner Summit, the Sierra Valley in California, and Incline Village in Nevada.
A vital resource of Tahoe Forest Health System is Incline Village Community Hospital located in Incline Village, Nevada, and serving North Lake Tahoe, Kings Beach, Crystal Bay and Incline Village. It is a 4-bed critical access hospital offering 24-hour emergency care as well as laboratory, diagnostic and surgical capability, physical therapy services, health clinic and a sleep disorder center.